Life cycle of a health information system – 12 slides
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The purpose of this assignment is to explain the importance of each phase of a system life cycle and the major stakeholder roles in a new system implementation.
Requirements: Create an audiovisual or PowerPoint presentation with speaker notes, that addresses:
- The system life cycle process and the role of employees in the process.
- The identification and roles of at least five stakeholders.
- Explain the purpose of a minimum of four key project management tools planned for the project
- Develop a detailed communication plan for the project.
The audiovisual or PowerPoint Presentation should be 12 slides long
Assignment
Your healthcare organization’s strategic plan includes the replacement of the information system currently in place for the electronic health record in the hospital and associated provider offices.
Please note: Life cycle of a system and NOT life cycle of a software. Be careful you do not focus on software.
You will prepare an audiovisual (You must use Kaltura) with a transcript (Word file) or PowerPoint presentation (12-20 slides) with speaker notes that address:
Title slide
Include an introduction. What is your topic and what are you going to address in the presentation.
The system life cycle process and the role of employees in each stage of the process.
Identify the process- use a visual or table (if you get it already made then make sure there is appropriate credit on the slide). In the speaker’s notes explain the process steps and how employees are engaged in each step. Key is what is the employee role in each step. The role will change by each step. Be specific.
There is an announcement with directions
How to use Kaltura
How to prepare the transcript from Kaltura
Note: The transcript must be a readable, Word file that matches the narrative or your speaker notes .
The presentation continued
The identification and roles of at least five internal stakeholders employed by the practice.
Identify the stakeholders by role and define how that role contributes to the life cycle process- why are they important to the process. A table is good for this. Note: Patients are not employed by the practice.
Identify the major stakeholders and why their role is important to the project
Once you identified the stakeholders there will be some that have more sway in the project than others- they are the major or power stakeholders. Identify which stakeholders are your major stakeholders and in the speaker note/narration, define why. Do not include the government nor insurance companies.
Project Management Tools
Explain the purpose of a minimum of four key project management tools planned for the project. (See the hints for project tools link.) Word, Excel, Power Point, Teams are not examples of Project management tools.
Consider the following tools (not exclusive):
Scope
Metrics to determine project success
Gantt charts
Budget
Critical pathway
Risks
Develop a Communication Plan for the Project.
Provide a specific, detailed plan with identified tasks and answer the “who, what, when, where, why, and how”. (A table is good for this. Review the information above on the how and what to include.) Do not define what a communication plan is but develop the actual communication plan. You want a specific, detailed plan, not definitions and vague concepts. You need to include in your communication plan:
Identified tasks
Think Who, what, when, why and how.
Communication Plan continued
Think of it as a table with specific details.
Who is doing what, when
Ex. Once a month the manager places a summary of the project on each breakroom table.
Do Not Forget
Include the conclusion summarizing the topic and key points. See the grading rubric.
References
These should be in APA 7th edition format
I shared a file with common examples.
The Writing Center has APA7th edition resources
For the Presentation
For the presentation:
You are creating a presentation, not a written paper. You can either use Power Point with speaker notes or if you choose to do an audiovisual presentation, you must use Kaltura and you must include a transcript (Verbatim of your narrative in a Word file).
You must include speaker notes and the speaker notes must be in full sentences. Remember, the key points/topics are on the slide and the details are in the speaker notes/narration.
Do not paste sentences into the slides.
Additional Resources
Tutorial: APA Style for PowerPoint Presentations 7th Ed. APA
Ask ASC. (2020, Aug 30). APA style (7th ed.) formatting in PowerPoint [Video]. YouTube.
https://www.youtube.com/watch?v=qClChyFfTgc
Tutorial: How to use PPT 2016 speaker notes (will also work for PPT 365).
Bisbach,V. (2017, May 10). PPT 2016 speaker notes and presentation view [Video].YouTube.
https://www.youtube.com/watch?v=_ZSF51MstWg
McMillan,D. (2008), September 14). Life after death by PowerPoint [Video]. YouTube.
https://www.youtube.com/watch?v=lpvgfmEU2Ck
How to complete a SWOT analysis
SmartDraw. (2018, Aug 17). SWOT analysis- What is SWOT? Definitions, examples, and how to do a SWOT analysis [Video]. YouTube.
https://www.youtube.com/watch?v=JXXHqM6RzZQ
virtualstrategist. (2016, Oct 19). How to perform a SWOT analysis [Video]. YouTube.
https://www.youtube.com/watch?v=I_6AVRGLXGA
Additional Information on System Life cycles
Innovative Architects. (n.d) The seven phases of the system-development life cycle. Innovative Architects.
https://www.innovativearchitects.com/KnowledgeCenter/basic-IT-systems/system-development-life-cycle.aspx
Iron Mountain. (2013, December 4). Defining your healthcare information lifecycle strategy: Ep 22, Healthcare talks [Video].YouTube.
https://www.youtube.com/watch?v=TGymNicUpwM
Zimmerman,A. (2012, September 23). CIS121-System Development Life Cycle [Video]. YouTube.
https://www.youtube.com/watch?v=mH-Nc5kvyQQ
How to develop a stakeholders analysis
Mungikar, S. (2017, Aug 13) Identify stakeholders- What is it? [Video]. YouTube. https://www.youtube.com/watch?v=8uZiGB8DeJg
Common project management tools
Lean six sigma tools & templates. (n.d.). GoLeanSixSigma.
https://goleansixsigma.com/lean-six-sigma-tools/
The ultimate guide to project management. (n.d.). Project Manager.
https://www.projectmanager.com/project-management
How to develop a communication plan
LaPrad, L. (2018, June 26). Creating a project management communication plan [template]. Teamgantt.
https://www.teamgantt.com/blog/project-management-communication-plan
If You Have a Question
Who is going to give you the best answer?
A fellow student or the person who is going to grade your presentation.
The answer is the instructor.
If you have a general question, please post the question in Ask Your Instructor.
If you want me to review, not grade, send me your draft by Thursday evening.
I will review only once. If you choose to ignore my feedback, do not ask me to review future assignments.
image7.jpeg
Assignment
Your healthcare organization’s strategic plan includes the replacement of the information system currently in place for the electronic health record in the hospital and associated provider offices.
Please note: Life cycle of a system and NOT life cycle of a software. Be careful you do not focus on software.
You will prepare an audiovisual (You must use Kaltura) with a transcript (Word file) or PowerPoint presentation (12-20 slides) with speaker notes that address:
Title slide
Include an introduction. What is your topic and what are you going to address in the presentation.
The system life cycle process and the role of employees in each stage of the process.
Identify the process- use a visual or table (if you get it already made then make sure there is appropriate credit on the slide). In the speaker’s notes explain the process steps and how employees are engaged in each step. Key is what is the employee role in each step. The role will change by each step. Be specific.
There is an announcement with directions
How to use Kaltura
How to prepare the transcript from Kaltura
Note: The transcript must be a readable, Word file that matches the narrative or your speaker notes .
The presentation continued
The identification and roles of at least five internal stakeholders employed by the practice.
Identify the stakeholders by role and define how that role contributes to the life cycle process- why are they important to the process. A table is good for this. Note: Patients are not employed by the practice.
Identify the major stakeholders and why their role is important to the project
Once you identified the stakeholders there will be some that have more sway in the project than others- they are the major or power stakeholders. Identify which stakeholders are your major stakeholders and in the speaker note/narration, define why. Do not include the government nor insurance companies.
Project Management Tools
Explain the purpose of a minimum of four key project management tools planned for the project. (See the hints for project tools link.) Word, Excel, Power Point, Teams are not examples of Project management tools.
Consider the following tools (not exclusive):
Scope
Metrics to determine project success
Gantt charts
Budget
Critical pathway
Risks
Develop a Communication Plan for the Project.
Provide a specific, detailed plan with identified tasks and answer the “who, what, when, where, why, and how”. (A table is good for this. Review the information above on the how and what to include.) Do not define what a communication plan is but develop the actual communication plan. You want a specific, detailed plan, not definitions and vague concepts. You need to include in your communication plan:
Identified tasks
Think Who, what, when, why and how.
Communication Plan continued
Think of it as a table with specific details.
Who is doing what, when
Ex. Once a month the manager places a summary of the project on each breakroom table.
Do Not Forget
Include the conclusion summarizing the topic and key points. See the grading rubric.
References
These should be in APA 7th edition format
I shared a file with common examples.
The Writing Center has APA7th edition resources
For the Presentation
For the presentation:
You are creating a presentation, not a written paper. You can either use Power Point with speaker notes or if you choose to do an audiovisual presentation, you must use Kaltura and you must include a transcript (Verbatim of your narrative in a Word file).
You must include speaker notes and the speaker notes must be in full sentences. Remember, the key points/topics are on the slide and the details are in the speaker notes/narration.
Do not paste sentences into the slides.
Additional Resources
Tutorial: APA Style for PowerPoint Presentations 7th Ed. APA
Ask ASC. (2020, Aug 30). APA style (7th ed.) formatting in PowerPoint [Video]. YouTube.
https://www.youtube.com/watch?v=qClChyFfTgc
Tutorial: How to use PPT 2016 speaker notes (will also work for PPT 365).
Bisbach,V. (2017, May 10). PPT 2016 speaker notes and presentation view [Video].YouTube.
https://www.youtube.com/watch?v=_ZSF51MstWg
McMillan,D. (2008), September 14). Life after death by PowerPoint [Video]. YouTube.
https://www.youtube.com/watch?v=lpvgfmEU2Ck
How to complete a SWOT analysis
SmartDraw. (2018, Aug 17). SWOT analysis- What is SWOT? Definitions, examples, and how to do a SWOT analysis [Video]. YouTube.
https://www.youtube.com/watch?v=JXXHqM6RzZQ
virtualstrategist. (2016, Oct 19). How to perform a SWOT analysis [Video]. YouTube.
https://www.youtube.com/watch?v=I_6AVRGLXGA
Additional Information on System Life cycles
Innovative Architects. (n.d) The seven phases of the system-development life cycle. Innovative Architects.
https://www.innovativearchitects.com/KnowledgeCenter/basic-IT-systems/system-development-life-cycle.aspx
Iron Mountain. (2013, December 4). Defining your healthcare information lifecycle strategy: Ep 22, Healthcare talks [Video].YouTube.
https://www.youtube.com/watch?v=TGymNicUpwM
Zimmerman,A. (2012, September 23). CIS121-System Development Life Cycle [Video]. YouTube.
https://www.youtube.com/watch?v=mH-Nc5kvyQQ
How to develop a stakeholders analysis
Mungikar, S. (2017, Aug 13) Identify stakeholders- What is it? [Video]. YouTube. https://www.youtube.com/watch?v=8uZiGB8DeJg
Common project management tools
Lean six sigma tools & templates. (n.d.). GoLeanSixSigma.
https://goleansixsigma.com/lean-six-sigma-tools/
The ultimate guide to project management. (n.d.). Project Manager.
https://www.projectmanager.com/project-management
How to develop a communication plan
LaPrad, L. (2018, June 26). Creating a project management communication plan [template]. Teamgantt.
https://www.teamgantt.com/blog/project-management-communication-plan
If You Have a Question
Who is going to give you the best answer?
A fellow student or the person who is going to grade your presentation.
The answer is the instructor.
If you have a general question, please post the question in Ask Your Instructor.
If you want me to review, not grade, send me your draft by Thursday evening.
I will review only once. If you choose to ignore my feedback, do not ask me to review future assignments.
image7.jpeg

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